Employee handbooks are used to familiarize employees with company policies and procedures. Documented employee acknowledgement of receipt and understanding will strengthen the company’s position by confirming employees were informed concerning policies and procedures affecting their employment including privacy. An effectively prepared handbook will not only avoid employee misunderstandings, enhance morale and productivity but also address any applicable state, federal, and international laws. Employee handbooks should focus on the following three overarching privacy areas: (1) Operating- confidentiality of company information, (2) Employment- personnel files, harassment, criminal convictions, and employment references, (3) Electronic Access Policies- privacy of email, confidential information, passwords, and access of another employee’s email (Employee Handbook Company Policy Manual, 2006). A comprehensive employee handbook will provide a roadmap to guide associates through the maze of company policies and procedures.
